Services

A. PROCESSING OF PAYROLLS, OBLIGATION REQUEST (OBRs) ON PERSONAL SERVICES, MAINTENANCE AND OTHER OPERATING EXPENDITURES, CAPITAL OUTLAYS

About the Service:

The processing of Obligation Request (OBR) on Personal Services, Maintenance and Other Operating Expenses and Capital Outlays is among the core function of this office, whereby, every expenses of the different departments/agencies are properly certified as to the existence of available appropriation.

Clients:

City Offices, Courts and Schools

Requirements:

Personal Services

  1. Payroll/OBR
  2. Disbursement Voucher
  3. Daily Time Record
  4. Appointment and first day of service for newly-hired or renewal
  5. Contract of Service
  6. Approved Leave
  7. Notice of Salary Adjustment/Loyalty Pay
  8. Authority to render overtime services

Maintenance and Other Operating Expenses & Processing of Approved Budget for the Contract (ABC) and Purchase Request (PR)

  1. Authority to Travel
  2. Letter of Invitation
  3. Itinerary of Travel
  4. DILG Authority
  5. Travel Order
  6. Approved master list of employees allowed to collect TEV
  7. Request for pre-inspection report
  8. GSIS/LTO Statement
  9. Authority to purchase motor vehicle
  10. Certification
  11. BAC Resolution
  12. Contract Agreement
  13. Purchase Order
  14. Bill or Statement of Account for Water/Electricity/Telephone/Internet/Cable
  15. Official Receipt for reimbursement
  16. Certification for official long distance calls
  17. MOA/Leasehold Agreement
  18. Budgetary Program

Capital Outlay – Non Infra

  1. OBR
  2. Disbursement Voucher
  3. Contract/Agreement/Purchase Order
  4. Signed ABC/PR
  5. Charge/Sales Invoice

Capital Outlay – Infra

  1. OBR
  2. Disbursement Voucher
  3. Contract
  4. Signed ABC
  5. Allotment Release Order
  6. Bill of Quantities/Materials
  7. BAC Resolution
  8. Accomplishment Report
  9. Letter of Acceptance if 100% completed
  10. Change Order for Extra Work if revised
  11. Change Order Agreement-Variation Order if over 10%

Note: The requirements will depend upon the nature of the transaction

HOW TO AVAIL THE SERVICE:

STEPS IT WILL TAKE PLEASE APPROACH
1.    Receives and records in the Logbook 5 minutes Angelyn E. Lloren
2.    Evaluates, records and encodes by activities 20 minutes

 

Note: 30 minutes for infra evaluation

 Evaluators:

Maria Agnes C. Rodriquez

Marilyn H. Iturralde

Ma. Flerida G. Altoveros

Paula Jane M. Palma
3.    Encodes in the E-NGAS 5 minutes Airys Kaye F. Fayluga
4.    Reviews and initials 5 minutes Anselma S. Vicente
5.    Approves/signs 5 minutes Geraldine M. Dela Paz/

Ferdinando A. Alvarez
6.    Releases/delivers documents to the Office of the City Accountant 5 minutes Jose W. Jabil

 

B. PRELIMINARY REVIEW OF BARANGAY ANNUAL AND SUPPLEMENTAL BUDGETS

About the Service:

 

Section 475 of the Local Government Code of 1991 or Republic Act 7160 states among others that this office shall assist the Sanggunian concerned in reviewing the approved budgets of the component local government units. Hence, all Annual and Supplemental budgets of the 98 barangays shall undergo preliminary review prior to its submission to the City Council.

Clients:

Barangay Officials

Requirements:

Annual Budgets

  1. Transmittal Letter
  2. Appropriation Ordinance
  3. Budget Message
  4. Barangay Budgets preparation forms
  5. SK Resolution
  6. Barangay Development Council Resolution
  7. Computation of honoraria
  8. Computation of schedule of monetization
  9. Plantilla of personnel
  10. GAD related projects/activities
  11. Worksheet for the budget year
  12. Certification of savings
  13. Barangay Resolution approving reversions

Supplemental Budgets

  1. Transmittal Letter
  2. Budget Message
  3. Appropriation Ordinance
  4. Barangay Budgets Preparation Forms
  5. Statement of appropriation
  6. SK Resolution
  7. Barangay Development Council Resolution

Note: The requirements will depend upon the budget being submitted for review

HOW TO AVAIL THE SERVICE:

STEPS IT WILL TAKE PLEASE APPROACH
1.       Receives and records in the Logbook 5 minutes Angelyn E. Lloren
2.       Initials/routes the documents 5 minutes Ferdinando A. Alvarez/Geraldine M. Dela Paz/Genecis G. Alonzo
3.       Evaluates and reviews 5 working days Evaluators:

Annaliza B. Ferrer

Bella Fortunata B. Bacay

Cynthia A. Francisco
4.       Validates documents 1 hour Ermingarda K. Medalla
5.       Encodes 5 minutes Genecis G. Alonzo

Sigmund T. Mentoya
6.       Checks and initials after it has been encoded 5 minutes Ermingarda K. Medalla
7.       Overall review and recommendation 5 minutes Geraldine M. Dela Paz
8.       Approves/Disapproves 5 minutes Ferdinando A. Alvarez
9.       Releases the documents 10 minutes Cesar P. Madrazo