The Office of the City Civil Registrar is mandated to carry out the civil registration program of the city; develop plans and strategies particularly those which have to do with civil registry programs and projects; accepts all registrable documents and judicial decrees/legal documents affecting the civil status of persons; transmits to the Office of the Civil Registrar-General duplicate copies of registered documents; receives applications for the issuance of marriage license; and conduct educational campaigns for vital registration and assists in the demographic and other statistics information of the city.
MISSION
To instill awareness and assists the citizenry in the full implementation of registration of vital events by establishing linkages with civil registration agencies/entities.
VISION
A simplified civil registration system, accessible to all, resulting to a 100% registration of vital events affecting the status of persons in Zamboanga City.
SERVICE PLEDGE
We are committed to build, promote, and sustain a strong, committed and simplified civil registry system with the highest degree of efficiency, honesty and integrity and provide civil registration services irrespective of creed, class and culture.
Department Head
Atty. Alexander Eric F. Elias
(062)993-1459; 991-0807
Pettit Barracks, Zamboanga City
BRIEF HISTORY
HISTORICAL BACKGROUND
The office of the City Civil Registrar in Zamboanga City was created under Ordinance No. 188, series of 1984. Prior to this, the Secretary to the Mayor served as Ex-Officio Civil Registrar.
The Local Government Code of the Philippines of 1991 (RA7160) strengthened the existence of the office and provides that in highly urbanized cities, like Zamboanga City, civil registration shall be performed by the City Civil Registrar, whose office is listed among the mandatory offices of the local government unit.
The registration of civil registry documents of births, marriages, deaths and vital events affecting the civil status of people in the local level is being done by the City Civil Registrar.
ORGANIZATIONAL CHART
Services
Timely Birth Registration
REGISTRATION OF BIRTH
ABOUT THE SERVICE
Civil registration is a continuous, permanent and compulsory recording in appropriate registers, of all vital events in the life of an individual such as birth. Birth records determine a person’s legal identity (name and nationality or citizenship), age, dependency, inheritance rights and others. The registered birth record is considered legal and public document that present a prima facie evidence of the facts contained in the record.
Client: General Public
Location of Registration: Office of the City Civil Registrar, Pettit Barracks, Zamboanga City
REGLEMENTARY PERIOD FOR TIMELY REGISTRATION
- within 30 days from the time of birth
PLACE OF REGISTRATION
- Place of occurrence
REQUIREMENTS
- Timely Registered within the reglementary period
- Accomplished Certificate of live Birth (Municipal form No. 102, Series, 2016)
- For unmarried parents Affidavit of Admission of Paternity with AUSF(Mother opted for the child to use the surname of the father)
- Affidavit of Legitimation if child is legitimated by subsequent marriage of parents
FEES
- Acknowledgment /Admission of Paternity 100.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed forms Office Clerk evaluates documents (documents with discrepancies are immediately returned for corrections) | 5 mins. | LEONIDES H. DESPALO / MARIA JINKY T. GARCELLANO Bookbinder II/ Asst. Registration Officer |
| Civil Registry Officer reviews and registers documents | 3 mins. | MARIA JINKY T. GARCELLANO Asst. Registration Officer |
| Office Clerk assigns registry number/sorts documents | 1 min. | DENNIS VON H. ENRIQUEZ Bookbinder II |
| Claims registered Birth document from office ClerkNote:Birth Certificates submitted in volumes by hospitals/Health Centers claim the registered documents in 2 days | 1 day | LEONIDES H. DESPALO / MARIA JINKY T. GARCELLANO Bookbinder II/Asst. Registration Officer |
Delayed Birth Registration
DELAYED REGISTRATION OF BIRTH
ABOUT THE SERVICE
The delayed registration of birth allows an individual to register information of vital events in his life to be recorded in appropriate registers even after the prescribed period for registration from the occurrence of the event.
Client: General Public
REQUIREMENTS
- Registration of Birth: (Beyond 30 days)
- Accomplished Certificate of Live Birth (Municipal Form No. 102, Series 2016)
- Negative Certification – LCR FORM 1B or 1C (Birth)
- At least Two (2) Documentary evidences showing the name, date and place of birth & filiations of the child such as:
- Immunization/Nursery Card
- Baptismal/Dedication Certificate
- School Record (DepEd Form 137)
- Voter’s Registration Record
- Employment/Service Record
- Insurance Membership Record
- Joint affidavit of 2 disinterested persons (If hospital born, not required)
- Marriage Contract of parents/registrants
- Latest Community Tax Certificate/ID of Father/mother/petitioner
- Affidavit of Legitimation, if child is legitimated by subsequent marriage of parents
- Affidavit of acknowledgement/admission of paternity (requires the consent of the child if ages 18years old & above )
- Affidavit to use the surname of the father pursuant to RA 9255:
- For children ages 0-6 old – Mother or guardian (in the absence of the mother) executes an Affidavit to Use the Surname of the Father (AUSF)
- For children ages 7-17 years old – Father executes the Affidavit of Admission of Paternity and the child executes the AUSF attested by the mother/guardian
- For children ages 18 & above, the father executes an Admission of Paternity, and the child executes the AUSF without attestation of the mother/guardian
- Affidavit and Barangay Certificate of guardianship
FEES
Delayed Registration fee P 50.00
- Certificate of Live Birth with Acknowledgment/Admission of Paternity P 100.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed form with the complete requirementsOffice Clerk checks document. | 10 mins. | JOVELYN T. SALAPAS Clerk III MOHFA I. MASBUD Clerk I |
| Proceed to window/counter 1 for payment of the required fees. | 2 mins. | Revenue Collection Clerk |
| Applicants proceed to personnel in-charge for interview | 10mins. | ARNIE M. RUBIO/ DENNIS VON H. ERIQUEZ Registration Officer II/Bookbinder II |
| Office clerk posts the notice of list of applicants for delayed registration of documents in the bulletin board. | 1 min. (posting period- 10 days) | DENNIS VON H. ENRIQUEZ Bookbinder II |
| Division Chief reviews and registers documents 1 day after the completion of the posting period | 5 mins. | LOURDES J. ANGELES Registration Officer IV |
| Office clerk assigns registry number and sorts documents | 1 min. | DENNIS VON H. ENRIQUEZ Bookbinder II |
| Claims registered document from office clerk. | 2 days after the completion of the posting period | JOVELYN T. SALAPAS/ MOHFA I. MASBUD Clerk III/Clerk I |
Application and Issuance of Marriage License
APPLICATION/ISSUANCE OF MARRIAGE LICENSE
ABOUT THE SERVICE
Marriage is a special contract of permanent union between a man and a woman entered into in accordance with law for the establishment of conjugal family life. Marriage records establish the facts of the occurrence of marriage as proof of parentage to confer legitimacy, inheritance rights, insurance benefits, pensions and other legal matters or benefits that relate to a married man and his wife and their children.
Client: General Public
Location of issuance: Office of the City Civil Registrar, Pettit Barracks, Zamboanga City
REQUIREMENTS
- Birth Certificate or Baptismal Certificate
- Parental consent (Age: 18-20 yrs. Old)
- Parental Advice (Age: 21-24 yrs. Old)
- Pre-Marriage Counseling Seminar Certificate (PD No. 965 & Art. 16 of the Family Code)
- If previously married:
- Death Certificate of the deceased spouse
- Judicial decree of annulment or declaration of nullity of marriage, declaration of presumptive death with certificate of finality
- For Filipino nationals divorced abroad-divorce decree with judicial recognition of foreign decree
- If Member of the Armed forces of the Philippines/Coast Guard – Military/Coast Guard Approval
- Certificate of No Marriage (CENOMAR)- 30 yrs old & above
- Community Tax Certificate
- For those living together as husband and wife for more than five (5) years:
- Birth Certificate of applicants and their children
- For Foreign Nationals:
- Legal capacity to contract marriage issued by their respective diplomatic or consular officials
- Birth certificate
- Passport
- If divorced, original or certified copy of divorce decree
FEES
- Marriage Application 50.00
- Marriage license 50.00
- Parental Advice/Consent 50.00
- Certificate of Legal Capacity 100.00
- Preparation and administering oath ((Consent/parental Advice) 50.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Accomplish Data Sheet and submit to office clerk for evaluation and issuance of list of the requirements. Note: Upon completion of requirements -submit the accomplished data sheet and requirements to office clerk for reevaluation | 10 mins. | EVANGELINE T. RACHO Assistant Registration Officer STENELLI GRACE L. SAPLAD Clerk I JOIMIE EVANGELISTA Administrative Aide III |
| Proceed to window/counter 1 for payment of required fees. | 1 min. | Revenue Collection Clerk |
| Return to office clerk and present Official receipt for preparation and processing of application for marriage license/ marriage application exempt from License | 20 mins. | EVANGELINE T. RACHO Assistant Registration Officer STENELLI GRACE L. SAPLAD Clerk I JOIMIE EVANGELISTA Administrative Aide III |
| Present processed application for marriage license to the division Chief for review. | 5 mins. | ROSABEL C. DELOS REYES Registration Officer IV |
| Present processed application for marriage license to the Dept. head/Asst. Dept. Head for signature/administering of oath | 1 min. | ALEXANDER ERIC F. ELIAS/MARIA LUISA G. BUGANTE Department Head/Asst. Dept. Head |
| Return signed documents to Division Chief for record/instruction Note :– posting period for Application with License – 10 days– For Release Art. 34 Affidavit– Marriage License is only valid for 120 days upon release– Art. 34 is only valid for 1 year upon release | 1 min. | ROSABEL C. DELOS REYES Registration Officer IV |
| Claim Marriage License after the completion of the required 10-day Posting period | 1 day after posting period | EVANGELINE T. RACHO Assistant Registration Officer |
Timely Marriage Registration
REGISTRATION OF MARRIAGE
ABOUT THE SERVICE
Civil registration is a continuous, permanent and compulsory recording in appropriate registers, of all vital events in the life of an individual such as marriage. In its legal perspective, it is primarily to establish and determine the civil status of every individual. The registered document is considered legal and public documents that present a prima facie evidence of the facts contained in the marriage certificate.
Marriage records establish the facts of the occurrence of marriage as proof of parentage to confer legitimacy, inheritance rights, insurance benefits, pensions and other legal matters or benefits that relate to a married man and his wife and their children.
Client: General Public
Location of Registration: Office of the City Civil Registrar, Pettit Barracks, Zamboanga City
REGLEMENTARY PERIOD FOR REGISTRATION OF MARRIAGE CERTIFICATE
- Marriage with License – within 15 days following the solemnization of marriage
- Marriage exempt from license requirement – within 30 days following the solemnization of marriage
PLACE OF REGISTRATION
- Place of occurrence
REQUIREMENTS
- Accomplished Certificate of Marriage (Municipal Form No. 97, Series, 2016) with attached Marriage License and Application for Marriage License
- Affidavit of Cohabitation for marriage exempt from license under Art. 34 of EO No.209
- Written request of both parties in a Sworn statement that the Marriage be solemnized in places other than those authorized by law
FEES
- Free
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed form to office clerk Office Clerk evaluates documents (documents with discrepancies are immediately returned for corrections) | 5 mins. | EVANGELINE T. RACHO Assistant Registration Officer |
| Office Clerk assigns registry number/registers documents | 1 min. | EVANGELINE T. RACHO Assistant Registration Officer |
| Claim registered document from office clerkNote:Marriage Certificates submitted in volumes by Solemnizing officers, claim the registered documents in 2 days | 1 day | EVANGELINE T. RACHO Assistant Registration Officer |
Delayed Marriage Registration
DELAYED REGISTRATION OF MARRIAGE
ABOUT THE SERVICE
The delayed registration of marriage, allows an individual to register information of vital events to be recorded in appropriate registers even after the prescribed period for registration from the occurrence of the event.
Client: General Public
REQUIREMENTS
- For Registration of Marriage:
- Accomplished Certificate of marriage (Municipal Form No. 97, Series 2016)
- Negative Certification – LCR Form 3B or 3C (Marriage)
- Affidavit executed by the solemnizing Officer/contracting parties stating the reason of the
delay
FEES
- Delayed Registration fee P 50.00
- Preparation & Administering Oath of other documents P 50.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed form with the complete requirements Office Clerk evaluates document. | 10 mins. | EVANGELINE T. RACHO Assistant Registration Officer |
| Proceed to window/counter 1 for payment of the required fees. | 2 mins. | Revenue Collection Clerk |
| For registration of Marriage, Officers interview applicants | 10mins. | ROSABEL C. DELOS REYES Registration Officer IV |
| Office clerk posts the notice of list of applicants for delayed registration of documents in the bulletin board. | 1 min. (posting period- 10 days) | EVANGELINE T. RACHO Assistant Registration Officer |
| Division Chief reviews and signs documents 1 day after the completion of the posting period | 5 mins. | ROSABEL C. DELOS REYES Registration Officer IV |
| Office clerk assigns registry number and registers documents | 1 min. | EVANGELINE T. RACHO Asst. Registration Officer |
| Claim registered document from office clerk. | 2 days after the completion of the posting period | EVANGELINE T. RACHO Asst. Registration Officer |
Timely Death Registration
REGISTRATION OF DEATH
ABOUT THE SERVICE
Civil registration is a continuous, permanent and compulsory recording in appropriate registers, of all vital events in the life of an individual such as death. The registered document is considered legal and public document that present a prima facie evidence of the facts contained in the death certificate. Death records provide legal facts relevant to claims for inheritance, insurance and settlement of properties of the deceased.
Client: General Public
Location of Registration: Office of the City Civil Registrar, Pettit Barracks, Zamboanga City
REGLEMENTARY PERIOD FOR REGISTRATION OF DEATH CERTIFICATE
- within 30 days from the time of death
PLACE OF REGISTRATION
- Place of occurrence
REQUIREMENTS
Registration of Death/Fetal Death:
- Accomplished Certificate of Death (Municipal Form No. 103 & 103A)
- Burial Permit
- Transfer Permit in case of burial outside Zamboanga City
FEES
- Free
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed form to office clerk Office Clerk evaluates documents (documents with discrepancies are immediately returned for corrections) | 5 mins. | NELIDA A. DOMINGO Registration Officer II |
| Civil Registry Officer reviews and signs document | 3 mins. | MA. JESSICA F. DAGAMANUEL Registration officer III |
| Office Clerk assigns registry number/register documents | 1 min. | NELIDA A. DOMINGO Registration Officer II |
Delayed Death Registration
DELAYED REGISTRATION OF DEATH
ABOUT THE SERVICE
The delayed registration of death, allows an individual to register information of vital events in his life, be recorded in appropriate registers even after the prescribed period for registration from the occurrence of the event.
Client: General Public
REQUIREMENTS
- For Registration of Death/Fetal Death
- Accomplished Certificate of Death (Municipal Form No. 103, Series 2016)
- Burial Permit/Transfer Permit
- Negative Certification – LCR form 2B or 2C (Death)
- Affidavit of the nearest of kin explaining the circumstances of death and the reason of the delay
- Joint affidavit of 2 disinterested persons attesting to the facts of death
- Church Record, Barangay Certification, Community Tax Certificate of petitioner
FEES
- Delayed Registration fee P 50.00
- Preparation & Administering Oath of other documents P 50.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed form with the complete requirements Office Clerk evaluates document. | 10 mins. | NELIDA A. DOMINGO Registration Officer II |
| Proceed to window/counter 1 for payment of the required fees. | 2 mins. | Revenue Collection Clerk |
| For registration of Death, Officers interview applicants | 10mins. | MA. JESSICA F. DAGAMANUEL Registration Officer III |
| Office clerk posts the notice of list of applicants for delayed registration of documents in the bulletin board. | 1 min. (posting period- 10 days) | NELIDA A. DOMINGO Registration Officer II |
| Division Chief reviews and signs documents 1 day after the completion of the posting period | 5 mins. | MA. JESSICA F. DAGAMNUEL Registration Officer III |
| Office clerk assigns registry number and registers documents | 1 min. | NELIDA A. DOMINGO Registration Officer II |
| Claim registered document from office clerk. | 2 days after the completion of the posting period | NELIDA A. DOMINGO Registration Officer II |
Timely Registration of Court Order/Decree, Legal Instruments and Foundling
REGISTRATION OF COURT ORDER/DECREE, LEGAL INSTRUMENTS & FOUNDLING
ABOUT THE SERVICE
Civil registration is a continuous, permanent and compulsory recording in appropriate registers, of all vital events in the life of an individual. Registration of Court Orders/Decrees, Legal documents, Affidavit to Use the Surname of the Father (AUSF), Acknowledgment, Adoption, Foundling, Affidavit of Reappearance and other civil registry documents affected by modification are considered legal and public documents that present a prima facie evidence of the facts contained in these records. Registrations of these records affecting the civil status are primarily established to determine the civil status of every individual.
Client: General Public
Location of Registration: Office of the City Civil Registrar, Pettit Barracks, Zamboanga City
REGLEMENTARY PERIOD FOR REGISTRATION
Foundling – within 30 days from the date found/commitment of the child
- Court Order/Decree – within 10 days after the decree/order has become final and executory
- Adoption – within 30 days from the date it became final
- Legal Instruments – within 30 days from the date of execution except the following:
- Affidavit to Use the Surname of the Father) } not later than 20 days after the execution
- Acknowledgment/Admission of Paternity } of the instrument
- Legal Capacity – within 30 days from the date of issuance of the issuing embassy
PLACE OF REGISTRATION
- Court Order/Decrees – where the court is functioning
- Legal Instruments – where the instrument was executed except for the following:
- Affidavit of Reappearance – where the parties to the subsequent marriage are residing
- Marriage Settlement – where the marriage was recorded
- Admission of Paternity, Acknowledgment, AUSF, Legitimation,Voluntary Emancipation of Minor and Parental Authorization on Ratification of Artificial Insemination – where the birth of the child was recorded
- All legal instruments executed abroad shall be registered in the Civil Registry Office, Manila
- AUSF executed abroad shall be registered in the Philippine Foreign Service Post
REQUIREMENTS
- Registration of Foundling
- Accomplished Certificate of Foundling
- Affidavit of the Finder stating the facts & circumstances surrounding the finding of the child
- Certification of the barangay captain/police authority stating report made by the finder
- Registration of Court Order/Decree:
- Original copy of the decision with Certificate of Finality
- Legal Instruments
- Original copy of the Legal Instruments
- Affidavit of Acknowledgment/Admission of Paternity / Affidavit to Use the Surname of the Father
- Birth Certificate
- Community Tax Certificate/CEDULA of parents
- Affidavit of legitimation executed by both parents
- Birth Certificate of the child
- Marriage Contract of parents
- Community Tax Certificate of parents
FEES
- Acknowledgment /Admission P 100.00
- AUSF P 100.00
- Legitimation P 100.00
- Court Order P 100.00
- Legal Capacity P 100.00
- Pre-Nuptial P 100.00
- Re-Appearance P 100.00
- Admission of Paternity P 100.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed forms to office clerk (documents with discrepancies are immediately returned for corrections) | 5 mins. | MARIA CRISTINA M. DE LEON/MARY SHALOM MAY T. VARQUEZ Registration Officer IV/Clerk I |
| Civil Registry Officer reviews and signs documents | 3 mins. | MARIA CRISTINA M DE LEON Registration Officer IV |
| Office Clerk assigns registry number/registers documents | 1 min. | MARIA CRISTINA M DE LEON Registration Officer IV |
| Claim registered documents from office clerk | 1 day | SHALOM MAE T. VARQUEZ Clerk I |
Delayed Registration of Court Order/Decree and Legal Instruments
DELAYED REGISTRATION OF COURT ORDER/DECREES, LEGAL INSTRUMENTS
ABOUT THE SERVICE
The delayed registration of civil registry documents such as foundling, court orders/decrees and legal instruments, allows an individual to register information of vital events in his life and be recorded in the appropriate registers even after the prescribed period for registration from the occurrence of the event.
Client: General Public
REQUIREMENTS:
- Affidavit of Legitimation, if child is legitimated by subsequent marriage of parents
- Affidavit of acknowledgement/admission of paternity (requires the consent of the child if of age) pursuant to Civil Code and RA9255.
- For children ages 0-6 old – Mother or guardian (in the absence of the mother) executes an Affidavit to Use the Surname of the Father (AUSF)
- For children ages 7-17 years old – Father executes Affidavit of Admission of Paternity and the child executes the AUSF attested by the mother/guardian
- Affidavit of Barangay Certificate and guardianship
FEES
- Affidavit to Use the Surname of the Father P 100.00
- Preparation & Administering Oath of other documents P 50.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Submit duly accomplished prescribed form with the complete requirements for evaluation | 10 mins. | MARIA CRISTINA M. DE LEON Registration Officer IV SHALOM MAY T. VARQUEZ Clerk I |
| Proceed to window/counter 1 for payment of the required fees. | 2 mins. | Revenue Collection Clerk |
| For registration of Court Order/Decree, Legal Instrument, Officers interview applicants | 10 mins. | MARIA CRISTINA M. DE LEON Registration Officer IV SHALOM MAY T. VARQUEZ Clerk I |
| Office clerk posts the notice of list of applicants for delayed registration of documents in the bulletin board. | 1 min. (posting period- 10 days) | SHALOM MAY T. VARQUEZ Clerk I |
| Division Chief reviews and signs documents 1 day after the completion of the posting period | 5 mins. | MARIA CRISTINA M. DE LEON Registration Officer IV |
| Office clerk assigns registry number and registers documents | 1 min. | SHALOM MAY T. VARQUEZ Clerk I |
| Claim registered document from office clerk. | 2 days after the completion of the posting period | MARIA CRISTINA M. DE LEON Registration Officer IV SHALOM MAY T. VARQUEZ Clerk I |
Issuance of Certified True Copies of Civil Registry Documents
ISSUANCE OF CERTIFIED COPIES OF CIVIL REGISTRY DOCUMENTS
ABOUT THE SERVICE
Issuance of certified copies of civil registry documents provides an individual to obtain a true and certified copy of his/her Birth, Marriage and Death, Foundling, and other civil registry records for whatever purpose it may serve him/her.
Client: General Public
REQUIREMENTS
- Valid ID
- Request for Birth record and other civil registry documents is subject to the provision of non-disclosure of Birth Information under Section 7 of PD 603 of the Child and Youth Welfare Code/R.A. No. 10173, “Data Privacy Act of 2012”
FEES
- Research Fee 50.00
- Certification Fee 30.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| Fill out request/verification slip Office Clerk evaluates request | 5 mins. | (For Birth Marriage Record & Legal Instrument/Court Order, Foundling ) MARIA CRISTINA M. DE LEON/PASTOR S. ANCHETA,JR. Registration Officer IV/Clerk III (For Death Record) NELIDA A. DOMINGO Registration Officer II |
| Proceed to Window/Counter No. 1 for payment of required fees. | 1 mins. | Revenue Collection Clerk |
| Submit verification slip with the official receipt to office clerk for schedule of release/issuance of claim stub. Office Clerk issues claim stub | 1 min. | (For Birth Marriage Record & Legal Instrument/Court Order, Foundling ) MARIA CRISTINA M. DE LEON/PASTOR S. ANCHETA,JR. Registration Officer IV/Clerk III (For Death Record) NELIDA A. DOMINGO Registration Officer II |
| Present claim stub to office clerk for issuance of certified copy of civil registry records/certification of Non-Availability of Record Note:If the result issued is non-availability of record proceed to Windows 5/6 for requirements of delayed registration for Birth and Window No. 9 for Marriage | 1 day | (For Birth Marriage Record & Legal Instrument/Court Order, Foundling ) EXPEDITO M. MIGUEL/ MARIA CRISTINA M. DE LEON Clerk III/Registration Officer IV (For Death Record) NELIDA A. DOMINGO Registration Officer II |
Petition for Correction of Clerical Error and Change of First Name / Petition to correct the Day and/or Month in the Date of Birth or Sex under the provisions of Republic Act No. 9048 & 10172
FILING OF PETITION FOR CORRECTION OF CLERICAL ERROR AND CHANGE OF FIRST NAME/ PETITION TO CORRECT THE DAY AND/OR MONTH IN THE DATE OF BIRTH OR SEX UNDER THE PROVISIONS OF REPUBLIC ACT NO. 9048 & 10172.
ABOUT THE SERVICE
R.A. 9048 amends Articles 376 and 412 of the Civil Code of the Philippines. Article 376 prohibits the changing of name or surname of a person without judicial authority, while Article 412 prohibits any correction or change of entry in a register without a judicial order. The amendatory provision of R.A. 9048 is Section 1, which provides:
Section 1. Authority to correct clerical or typographical error and change of first name or nickname – No entry in a civil register shall be changed or corrected without a judicial order, except for clerical or typographical errors and change of first name or nickname which can be corrected or changed by the concerned city or municipal civil registrar or consul general in accordance with the provisions of this Act and its implementing rules and regulations.
R.A. 10172 authorizes the correction of errors in sex or day and month of birth in the birth certificate.
Client: General Public
REQUIREMENTS :
CCE – R.A. 9048, requirements may vary depending on the error contained in the document to be corrected.
CFN – R.A. 9048, at least 4 documents showing correct first name such as:
- Baptismal Certificate
- Marriage Contract
- Birth Certificates of children, if married
- School Records
- Voters Record
- IDs
- Other documents showing correct first name
- NBI & Police Clearance for change of name purpose
- If employed, Certificate of Employment with no derogatory records with the employer
- If, Self-employed, Affidavit of Self-employment
CCE – R.A.10172, requirements for correction of sex,date and month of birth in the birth certificate (present original copies and provide 2 photocopies of each):
- PSA and LCRO copy of Birth Certificate
- Earliest school record (Elem. & HS Form 137)
- Medical Records (Immunization/Laboratory Exams/Previous Hospitalization)
- Baptismal Certificate/Paggunting (Muslim Rites)
- Clearances from the following:
- Employer – Certification of No Pending Cases (If not employed, Affidavit of Non/If employed, Affidavit of Self-Employment)
- National Bureau of Investigation
- Philippine National Police
- Medical Certification from an accredited gov’t physician certifying that the petitioner has not
- undergone sex change or sex transplant
- Other documentary evidences which may show the correct sex or date and month of birth such as:
- Marriage Certificate
- Birth Certificate of children
- Valid IDs
NOTE: Requirements may vary depending upon the errors contained in the documents to be corrected
FEES
- Filing of the correction of clerical and typographical error (RA9048) P 1,000.00
- Filing fee for Change of first Name or Nickname P 3,000.00
- Service Fee for Migrant Petition for Correction of Clerical and typographical error P 500.00
- Service Fee for Migrant Petition for change of First Name or Nickname P 1,000.00
- Petition to correct the day and/or month in the date of birth or sex (RA10172) P 3,000.00
- Service Fee for Migrant Petition for correction of clerical error in the day and/
or month in the date of birth (RA10172) P1,000.00
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| 1. Petitioner submits certified copy of document subject for correction to employee for evaluation of requirements Note:Petitioner files the petition with the corresponding complied requirements for evaluation/Notarization of Petition | 20 mins. | MARY LORRAINE D. TELMO Registration Officer I ELLIE JEAN DR. LIMClerk IELIZEL L. SULPOT Utility Worker |
| 2. Petitioner goes to Department Head for interview | 2 mins. | ATTY. ALEXANDER ERIC F. ELIAS |
| 3. Proceed to Window/Counter 1 for payment of required fees. | 2 mins. | Revenue Collection Clerk |
| 4. Return to employees’ in-charge and present official receipt for recording, posting and further instruction. Note: Petition shall be posted for 10 consecutive days. Petitioner is advised to follow-up their petition with the Office 2 months after receipt of the petition to determine if the same has been approved or impugned by the Office of the Civil Registrar- General, PSA, Mla. Note: Petitions for Change of First Name/ Correction of sex or day and month of birth in the birth certificate shall be published in a newspaper once a week for 2-consecutive weeks. Note: Migrant petitions for CFN, petitions shall be published in a newspaper of general circulation (Local or National newspaper) | 5 mins. | MARY LORRAINE D. TELMO Registration Officer I ELLIE JEAN DR. LIM Clerk I ELIZEL L. SULPOT Utility Worker |
Other Civil Registry Services
OTHER REGISTRY SERVICES
HOW TO AVAIL OF THE SERVICE
| FOLLOW THESE STEPS | IT WILL TAKE YOU | PLEASE APPROACH |
| PSA Endorsement of civil registry documents:· Birth· Marriage· Death· Court Order/Decree, Legal Instruments | Note: The release of registered/request documents varies, depending upon the action taken by the concerned Municipal/Civil Registrar where the documents registered or the Philippine Statistics Authority (PSA) for endorsement of documents. | MA. ASIE II G. TUBIL Clerk III |
| Out-of-Town registration of civil registry documents:· Birth· Marriage· Death· Court Order/Decree, Legal Instruments | (For Birth) MARIA JINKY T. GARCELLANO Asst. Registration Officer (For Marriage) ROSABEL C. DELOS REYES Registration Officer IV (For Death) MA. JESSICA F. DAGAMANUEL Registration Officer III (For Court Order/Decree/Legal Instruments) MARIA CRISTINA M. DE LEON Registration Officer IV |
CONTACT INFORMATION
(062) 991-0807
ccrozamboangacity@yahoo.com.ph
Pablo Burgos St, Zamboanga City