Timely Registration of Court Order/Decree, Legal Instruments and Foundling

REGISTRATION OF COURT ORDER/DECREE, LEGAL INSTRUMENTS & FOUNDLING

ABOUT THE SERVICE

Civil registration is a continuous, permanent and compulsory recording in appropriate registers, of all vital events in the life of an individual. Registration of  Court Orders/Decrees, Legal documents, Affidavit to Use the Surname of the Father (AUSF), Acknowledgment, Adoption, Foundling, Affidavit of  Reappearance and other civil registry documents affected by modification are considered legal and public documents that present a prima facie evidence of the facts contained in these records. Registrations of these records affecting the civil status are primarily established to determine the civil status of every individual.

Client: General Public

Location of Registration: Office of the City Civil Registrar, Pettit Barracks, Zamboanga City

REGLEMENTARY PERIOD FOR REGISTRATION

 Foundling – within 30 days from the date found/commitment of the child

  • Court Order/Decree – within 10 days after the decree/order has become final and executory
  • Adoption – within 30 days from the date it became final
  • Legal Instruments – within 30 days from the date of execution except the following:
  • Affidavit to Use the Surname of the Father)        }          not later than 20 days after the execution
  • Acknowledgment/Admission of Paternity           }          of the instrument
  • Legal Capacity – within 30 days from the date of issuance of the issuing embassy

 PLACE OF REGISTRATION

  • Court Order/Decrees – where the court is functioning
  • Legal Instruments – where the instrument was executed except for the following:
  • Affidavit of Reappearance – where the parties to the subsequent marriage are residing
  • Marriage Settlement – where the marriage was recorded
  • Admission of Paternity, Acknowledgment, AUSF, Legitimation,Voluntary Emancipation of Minor and Parental Authorization on Ratification of Artificial Insemination – where the birth of the child was recorded
  • All legal instruments executed abroad shall be registered in the Civil Registry Office, Manila
  • AUSF executed abroad shall be registered in the Philippine Foreign Service Post

 REQUIREMENTS

  • Registration of Foundling
  • Accomplished Certificate of Foundling
  • Affidavit of the Finder stating the facts & circumstances surrounding the finding of the child
  • Certification of the barangay captain/police authority stating report made by the finder
  • Registration of Court Order/Decree:
  • Original copy of the decision with Certificate of Finality
  • Legal Instruments
  • Original copy of the Legal Instruments
  • Affidavit of Acknowledgment/Admission of Paternity / Affidavit to Use the Surname of the Father
  • Birth Certificate
  • Community Tax Certificate/CEDULA of parents
  • Affidavit of legitimation executed by both parents
  • Birth Certificate of the child
  • Marriage Contract of parents
  • Community Tax Certificate of parents

 FEES

  • Acknowledgment /Admission                        P 100.00
  • AUSF                                                                    P 100.00
  • Legitimation                                                       P 100.00
  • Court Order                                                        P 100.00
  • Legal Capacity                                                    P 100.00
  • Pre-Nuptial                                                         P 100.00
  • Re-Appearance                                                  P 100.00
  • Admission of Paternity                                    P 100.00

HOW TO AVAIL OF THE SERVICE

FOLLOW THESE STEPS

 IT WILL TAKE YOU

PLEASE APPROACH
Submit duly accomplished prescribed forms to office clerk

 

 (documents with discrepancies are immediately returned for corrections)

  

5 mins.

  MARIA CRISTINA M. DE LEON/MARY SHALOM MAY T. VARQUEZ

Registration Officer IV/Clerk I
 Civil Registry Officer reviews and signs documents

3 mins.

 MARIA CRISTINA M DE LEON

Registration Officer IV
 Office Clerk assigns registry number/registers documents

1 min.

 MARIA CRISTINA M DE LEON

Registration Officer IV
Claim registered documents from office clerk

1 day

  SHALOM MAE T. VARQUEZ

Clerk I