About the Service:
The processing of Obligation Request (OBR) on Personal Services, Maintenance and Other Operating Expenses and Capital Outlays is among the core function of this office, whereby, every expenses of the different departments/agencies are properly certified as to the existence of available appropriation.
Clients:
City Offices, Courts and Schools
Requirements:
Personal Services
- Payroll/OBR
- Disbursement Voucher
- Daily Time Record
- Appointment and first day of service for newly-hired or renewal
- Contract of Service
- Approved Leave
- Notice of Salary Adjustment/Loyalty Pay
- Authority to render overtime services
Maintenance and Other Operating Expenses & Processing of Approved Budget for the Contract (ABC) and Purchase Request (PR)
- Authority to Travel
- Letter of Invitation
- Itinerary of Travel
- DILG Authority
- Travel Order
- Approved master list of employees allowed to collect TEV
- Request for pre-inspection report
- GSIS/LTO Statement
- Authority to purchase motor vehicle
- Certification
- BAC Resolution
- Contract Agreement
- Purchase Order
- Bill or Statement of Account for Water/Electricity/Telephone/Internet/Cable
- Official Receipt for reimbursement
- Certification for official long distance calls
- MOA/Leasehold Agreement
- Budgetary Program
Capital Outlay – Non Infra
- OBR
- Disbursement Voucher
- Contract/Agreement/Purchase Order
- Signed ABC/PR
- Charge/Sales Invoice
Capital Outlay – Infra
- OBR
- Disbursement Voucher
- Contract
- Signed ABC
- Allotment Release Order
- Bill of Quantities/Materials
- BAC Resolution
- Accomplishment Report
- Letter of Acceptance if 100% completed
- Change Order for Extra Work if revised
- Change Order Agreement-Variation Order if over 10%
Note: The requirements will depend upon the nature of the transaction
HOW TO AVAIL THE SERVICE:
| STEPS | IT WILL TAKE | PLEASE APPROACH |
| 1. Receives and records in the Logbook | 5 minutes | Angelyn E. Lloren |
| 2. Evaluates, records and encodes by activities | 20 minutes
Note: 30 minutes for infra evaluation |
Evaluators:
Maria Agnes C. Rodriquez Marilyn H. Iturralde Ma. Flerida G. Altoveros Paula Jane M. Palma |
| 3. Encodes in the E-NGAS | 5 minutes | Airys Kaye F. Fayluga |
| 4. Reviews and initials | 5 minutes | Anselma S. Vicente |
| 5. Approves/signs | 5 minutes | Geraldine M. Dela Paz/
Ferdinando A. Alvarez |
| 6. Releases/delivers documents to the Office of the City Accountant | 5 minutes | Jose W. Jabil |